declareZA reads your payroll and submits your monthly UI-19 declaration to the Department of Labour before the 7th — validated, reconciled, and stored as audit evidence. Free for employers with up to 5 employees.
Paying UIF through SARS via your EMP201 is not the same as declaring to the Department of Labour via UI-19. These are two completely separate legal obligations. Most SMME employers only do one — and their employees pay the price.
declareZA does the heavy lifting every month. You spend less than 5 minutes by the 1st of each month — and we handle the rest.
Upload your SARS EMP201 summary after payroll runs. declareZA reads salary totals, UIF contributions, and employee counts automatically.
Our AI pre-fills the UI-19 declaration using your employee records. It validates salary ceilings, ID numbers, new starters, terminations, and hours worked.
Review the pre-filled declaration on your dashboard. Flag any exceptions. Approve with one click before the 7th. The AI advisor answers questions instantly.
declareZA submits to the DOL portal, captures the reference number, stores a screenshot, and reconciles your SARS vs DOL figures. Fully auditable.
Built specifically for South African employer compliance. Not a payroll system — a declaration engine that sits alongside your existing tools.
Powered by Claude (Anthropic API). Ask any UIF, PAYE, SDL, or COIDA question in plain English and get an accurate, law-referenced answer instantly — 24/7.
AI-PowereddeclareZA generates the bulk-upload Excel in the exact DOL format, submits via the uFiling portal, and falls back to the official email channel if the portal is down.
AutomatedThe only platform that automatically matches what you paid SARS (EMP201) against what you declared to the DOL (UI-19) — and flags any variance in rands and cents.
Core FeatureNew to UIF? declareZA walks you through employer registration step-by-step, checks for common errors, and tracks the status of your application.
GuidedEmail, WhatsApp, and in-app reminders before the 7th of every month. Escalating alerts if action is still needed. Never miss a deadline again.
AutomatedTracks your COIDA registration status and the new 2025 mandatory confirmation requirement — so your Return of Earnings stays current and claim-ready.
ComplianceEvery submission, reference number, screenshot, and reconciliation result is stored in an immutable audit log. POPIA-aligned, retention-configurable, and exportable on demand.
Audit-ReadyConnect directly to SimplePay, PaySpace, Sage, or any payroll system. Employee data flows automatically — no manual uploads, no duplicate data entry.
Business FeatureManage all your clients from a single login. See compliance status across the portfolio. Approve submissions in bulk. White-label option for your firm's branding.
Business FeatureSouth Africa's smallest businesses should not pay for compliance infrastructure they cannot afford. We monetise through growth, partnerships, and scale — not by taxing micro-businesses.
The majority of South African employers are micro-businesses. By making declareZA free for this segment, we become the default compliance layer for the entire SMME ecosystem. When they grow, they upgrade — and they bring their accountants with them.
Accountants earn commission on every paid client they refer. Free-tier employers often discover declareZA through their accountants, who then adopt the platform for their larger, paying clients. The channel economics work across the portfolio.
Once the platform is built, the marginal cost of an additional automated declaration is near zero. We limit free-tier support to self-service and community resources, ensuring the model is sustainable without compromising the product.
Free for micro-businesses. Transparent pricing for growing employers. All prices include VAT. Cancel anytime. Start instantly — no card required for Free.
All paid plans include a 14-day free trial. Annual billing saves ~17% (2 months free). Debit order (DebiCheck) and card accepted. Free tier requires no payment method.
AI-assisted reconciliation and back-submission of up to 24 months of missed declarations.
Expert review of your industry classification to ensure you're paying the correct COIDA rate.
On a paid plan and briefly over your band? Add employees in blocks rather than jumping a full tier — handy for a one-month spike. (Growing past 5 from free moves you to Growth.)
If you manage payroll or tax for SMME clients, you already know the pain. declareZA turns that pain into a passive income stream — and makes you the hero who solved it. Your free-tier clients become your best referral channel.
Earn 20% on every client subscription you refer — every month, for life. No cap, no clawback. Free-tier clients upgrade through you.
Manage all your clients' compliance from a single login. See status, approve submissions, and export reports for your records.
Present declareZA under your firm's branding. Your clients see your name. You get the credit. We do the work.
Ready-to-send email templates for introducing the service to your existing clients. SAIPA/SAICA-friendly language included.
Your employee data is sensitive. We treat it that way — with the same security standards used by South Africa's leading financial institutions.
All data encrypted at rest using AES-256. TLS 1.3 minimum for all connections in transit. Keys managed in AWS KMS.
Data residency in South Africa (AWS Cape Town). Consent management, data minimisation, and retention policies all POPIA-compliant.
Row-Level Security on every database table. Your data is logically isolated from every other tenant — impossible to cross-contaminate.
Every action logged with timestamp, user, and outcome. Logs are append-only and stored separately. Tamper-evident and legally defensible.
Deployed on AWS in Cape Town with multi-AZ high availability, automated backups (RTO < 4h, RPO < 15min), and 99.9% uptime SLA.
Portal health monitored every 15 minutes. If the DOL uFiling portal is unavailable, declareZA automatically switches to the official email fallback channel.
Multi-factor authentication supported. Fine-grained role-based access control — accountants see only their clients, employees see only their payslips.
Regular VAPT (Vulnerability Assessment and Penetration Testing) by independent third parties. SOC 2 Type II controls in place.
From our concierge pilot — the businesses that helped us validate declareZA before we built the platform.
"I've been paying UIF for six years but never knew about the UI-19. My cleaner couldn't claim when I had to let her go. declareZA found the gap and fixed it in one session. I wish I'd known sooner. And it's free for me — I only have 3 employees."
"I manage payroll for 34 SMME clients. The accountant dashboard is exactly what I needed. I can see every client's status in one place and approve submissions in bulk before the 7th. The free tier clients love it, and the paid ones more than cover my time."
"The DOL portal used to time out every second month. I'd miss the deadline and panic. declareZA just handles it — portal down or not — and I get a confirmation every time. We upgraded to Business when we hit 25 employees. Complete peace of mind."
Join South African employers who've closed the gap between SARS and the DOL. Free for 1–5 employees. 14-day trial on paid plans. No card required to start.
Free for 1–5 employees · Paid plans from R499/month · All prices include VAT · Data stays in South Africa